January 28th, 2021 – Happy Data Privacy Day!
In the age of the remote work force and increased dependency on technology, many of you have expressed that your number one concern is, “How do I keep our data safe?”
In the spring of 2020, many businesses were forced to send their employees home due to the pandemic. Some companies were prepared and had the technology and ability to adapt to a work-from-home lifestyle. Other companies struggled to acquire the proper technology and hardware to do so.
In order to adapt to the immediate change and hardware shortages, employees often needed to use personal equipment or companies had to make do with what they had on hand. In this situation there is a major concern – can company, employee or client data can be trusted on this “hodge-podge” collection of hardware?
To mitigate this issue and keep data private, our IT specialists at Xamin recommend the following as the first two, minimum steps. For further details and a more in-depth, technical discussion, click the link below.
- Centralize the data.
The goal of centralizing data is to get all important information off individual devices, which may be more susceptible to security breaches.
This can be done by either using an on-site data center (servers) or by using cloud services like Microsoft 365, Google Cloud or Amazon Web Services. Centralizing data is key because it allows for a secure network that can be accessed and protected from anywhere.
- Enable multifactor authentication.
The reality is a single password is not enough to secure any login. Additional safeguards must be put in place to protect data privacy. The simplest of these is to enable multifactor authentication on any service.
For example, an employee would enter their login credentials (username and password) to access software. They would then receive and enter a security code sent to them text or email.
This multiple authentication process ensures only the users with permission are accessing the data whether it is from a shared machine, home machine or company provided computer.
These two simple steps – with a focus on centralizing your data and access – are the most effective, simplest mitigation efforts any company can implement for a remote workforce.
Jeremy Baumruk is Director of Professional Services at Xamin, a leading provider of managed IT services for highly-regulated and reputation-sensitive companies. Xamin is a fully-owned subsidiary of Mowery & Schoenfeld, LLC. He joined Lou Carlozo, host of the “Bankadelic” podcast. Together they discussed concerns of data privacy while working remotely. Click the link below to listen to the podcast in full on SoundCloud.
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Ensure your data security
Data security is a complex and critical issue, regardless of your company size or industry. If you are still concerned about any of these issues for your company, please reach out to us to learn more about our Strategic IT Review or Rapid IT Assessment.